For this reason, the app eDocument cockpit has two separate logs: the application log and the interface log. Either the integration is failing or the content of the document is not compliant with the local rules.

The following graphic shows an exemplary system flow for Germany.ĭue to this setup, issues regarding the submission of eDocuments can have two major root causes. The full list of supported scenarios can be found here: Supported Business Scenarios. One example of such a solution is the SAP product SAP Document and Reporting Compliance, Cloud Edition which covers a wide range of business scenarios in multiple countries. Pre-build integration packages (integration flows) are available for many eDocument services. This integration can involve the SAP Business Technology Platform and the SAP Integration Suite. The middleware validates the electronic invoice and it handles the communication with the recipients such as the tax authorities. The data of the electronic invoice is sent from the SAP S/4HANA Cloud public edition system to the middleware. Integration setupĪ typical system architecture to create and submit electronic documents involves middleware between the SAP S/4HANA Cloud public edition system and the tax authorities. In Mexico, a batch job is available that automatically submits electronic documents. In India, this can be achieved with a configuration activity. For some countries, functionality is also available to automatically submit electronic documents that were created by system to eliminate the manual step of submission. After that they submit the document to the authorities. There, they locate the billing document they processed.

To send this document to the authorities, the user navigates to the app Manage Electronic Documents or eDocument Cockpit. After the document is posted to accounting, the system automatically creates an electronic document in the background. The user prepares the billing document as usual and posts it to accounting. Please note that for some countries such as Mexico only the app eDocument Cockpit can be used for the moment.Īfter the setup is complete, a typical process of submitting an electronic invoice works as follows. The app eDocument Cockpit is an SAP GUI app. From eDocument Cockpit to Manage Electronic Documents: Better user experience, more powerful features | SAP Blogs.A Walkthrough of SAP Document and Reporting Compliance App: Manage Electronic Documents | SAP Blogs.The app Manage Electronic Documents utilizes the SAP Fiori design and features the latest innovations. These are the apps Manage Electronic Documents and eDocument Cockpit. In the SAP S/4HANA Cloud public edition system, there are two main apps to work with electronic documents as a business user. Similar pages are available for other countries as well. For example, the country page for Germany of SAP S/4HANA Cloud public edition includes a section on Document and Reporting Compliance. Hence, searching or filtering for this term on the SAP Help Portal and in SAP notes, may be helpful when looking for information. The topic of electronic invoices that is covered by this blog sits within the framework Document and Reporting Compliance. General concepts for the setup of electronic invoices

Likewise, the use of invoice management solutions such as SAP Ariba is not covered here. Exchanging electronic invoices with customers where this is not a local legal requirement is not covered in this blog. In India, it is a legal requirement to issue invoices electronically when a certain invoice amount is reached. For example, business with public authorities in Germany is required to be invoiced via the electronic invoicing system PEPPOL. This blog is concerned with electronic invoices to fulfil local legal requirements. Delivery notes are out of scope for this blog. The focus of this blog is on processing invoices for example as part of a professional service scenario. It also covers a typical system architecture to send electronic invoices to local tax authorities via middleware. This blog explains some of the general concepts of electronic invoicing such as the apps that are involved in the S4 system. The objective of this blog is to provide an introduction and a starting point to the topic of electronic invoicing in SAP S/4HANA Cloud public edition. Relevant for SAP S/4HANA Cloud, public edition release 2308 Introduction & Scope of this blog

Sap invoicing system